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Victoria University of Wellington Students' Association (VUWSA)

 Fonds — Multiple Containers
Identifier: vusa

Scope and Contents

The earliest records (from 1899-1905) have not survived, although the student journal 'The Spike' dates from June 1902 and aimed to provide 'an official record of the doings of The College and of all clubs and institutions in connection with it'.

Copies of VUCSA outward letters are held from 1905 on, and Minutebooks from 1924.

Records appear to have been sporadically kept, reflecting the realities of student politics and administration.

There is a comprehensive record from the late 1950s until the 1980s.

The 1990s saw the full emergence of digital records for VUWSA and in common with many other organisations there have been losses to record content due to storage and format shifts, and there have been gains to record distribution due to the ability to publish online. VUWSA Executive Minutes from February 2002 and Annual Reports from 2003, along with other records, are published online via the web page http://www.vuwsa.org.nz/about/official-documents/.

A number of photographs were discovered and transferred in 2007; these have been digitised.

Record Series Summary:

Photographs,

Outwards correspondence books, 1905-1923

Minute Books, 1924-1946?

Loose Correspondence,

Mintes of Blues Committee meetings, 1930-1950

Ephemera, c1936-1950

Cash Book, 1939-1944

NZUSU Meetings and reports,

Student Union Building Appeal Minutes, 1948-1950

Executive Minute Books, 1954-

Finance Committee Minutes, 1955

Cappicade Steering Committee Minutes, 1957

International Affairs Committee Minutes, 1958-1971

Files to do with registration and grants for student clubs, c1959- 2006 [current]

Union Management Committee Minutes, 1964-1986

Accommodation Sub-Committee records, 1959-1971

Social Committee Minutes, 1962-1964

Arts Festival Committee records, Sports Council Minutes,

National Affairs Sub-Committee records, 1968-1969

Publications Board records,

Registered subject files, c1980-

President's Papers, 2003-2006

Publications,

Posters,

DIVA Short Film competition entries,

Photos, images, and article relating to 'COMMUNITY IMMUNITY' Banner and event, September 2021

Dates

  • 1905-2022

Biographical / Historical

Detailed historical notes may be found on the VUWSA website at http://www.vuwsa.org.nz/about/history/

or in the publication:

Hamilton, Stephen Derek 'A radical tradition : a history of the Victoria University of Wellington Students' Association, 1899-1999' (Wellington, N.Z. : Victoria University Students' Association : Steele Roberts, 2002).

Extent

1200 linear_centimeters

Language of Materials

English

Custodial History

Most Students' Association records have been transferred directly from offices or storage in the Student Union to the Library, with the following known exceptions:

1) Some records appear to have been lost in 1958, during the demolition of the Student Union building. At some time after the demolition the following records were apparently deposited:

Letter-books 1905-23 Executive Minute-books 1924-1936 General meetings minute-books 1935-1946 Cash book 1939-1944 Cappicade Steering Committee 1957-1959 Finance Committee 1955-1966 Blues Committee 1930-1955 Union Building Appeal Committee 1948-1950 Correspondence with Cricket Club, 1922-1951 Also records for the Boxing Club, Rugby Club and Ski Club Hut committee.

2) Resources which were donated to Stephen Hamilton during the course of his research for the VUWSA Centennial history publication on the understanding that they would later be deposited in the University Library.

Appraisal

In 2004 a major transfer of Minutes and subject files was begun, on the basis that subsequent appraisal of the subject files would be undertaken. Although these files have been used for an Archives Management student exercise since, final appraisal has not yet taken place.

Accruals

Transfers were sporadic until 2004; since then transfers have been more frequent and have begun to coincide with the annual election cycle.

Related Materials

Also held by the J C Beaglehole Room, Library:

Student organisations including: Fiji Students' Association of Wellington. (Photograph only) Maori Law Students. Newsletter 'Paanui' VUC Philosophical Society, 1950s Victoria University of Wellington. Anglican Society Victoria University of Wellington. Biological Society Victoria University of Wellington. Cricket Club Victoria University of Wellington. Caving Club Victoria University of Wellington. Debating Society Victoria University of Wellington. Drama Club Victoria University College. Social Service Club Victoria University of Wellington. Tramping Club Victoria University of Wellington. Hockey Club Weir House Residents' Association archives 1933-

National student organisations' archives including: New Zealand Universities' Fencing Council archives c1950-c1964 New Zealand Students' Arts Council archives 1941-1992 New Zealand Universities' Debating Council New Zealand University Students Association New Zealand Universities Sports Union

Individual papers (chiefly from alumni) including: Edwards, Michael. University memorabilia 1953-1958 Ferrers, Tony. Records to do with Extravaganzas Hamilton, Stephen. Records to do with research for VUWSA centennial history publication Hogben, Julius. University Debating and Capping Carnival papers Munro, Frank. Extravaganza archives Sansum, Harry M. Papers Sheat, Bill. Papers Jones, Peter. Weir House photographs and magazines

Related Materials

Related archives include the collections of:

Stephen Hamilton

Victoria University of Wellington.

Victoria University of Wellington. Cricket Club

Victoria University of Wellington. Caving Club

Victoria University of Wellington. Drama Club

Victoria University College. Defence Rifle Club Trophy, and Minutes of Special General Meetings of the District Court of Convocation of Victoria University College, 1935-1936

Victoria University of Wellington. Law Faculty Club

Victoria University College. Social Service Club

Victoria University of Wellington. Tramping Club

Victoria University of Wellington. Hockey Club

Weir House Residents' Association

Victoria House

VUWSA Women's Rights officer

Title
J C Beaglehole Room - archives and manuscripts
Status
In Process
Author
Nicola Frean
Language of description
Undetermined
Script of description
Code for undetermined script
Language of description note
Finding aid is written inEnglish
Edition statement
XML EAD edition

Repository Details

Part of the J C Beaglehole Room, Victoria University of Wellington Library Repository

Contact:
P O Box 3438
Wellington 6140 New Zealand
+64 4 4635681